Multiple hourly rates
Add one person, one role, or an entire team. The calculator combines every hourly rate into one live total.
Free online meeting cost calculator for teams, consultants, agencies, and freelancers
Total hourly rate
$0.00
Cost per minute
$0.00
People included
1
Meeting cost breakdown, insights, saved sessions, and downloadable reports
See a full cost breakdown by person, review key insights, compare time-saving scenarios, save finished meetings, and export a CSV or printable PDF report.
Breakdown & insights
Add one or more hourly rates above and start the timer to see a live breakdown.
| Person | Hourly rate | Share | Cost / min | Cost so far |
|---|---|---|---|---|
| No data yet. | ||||
Meeting cost report
Start the timer to generate a meeting cost report.
| Scenario | Duration | Total cost | Difference |
|---|---|---|---|
| No scenarios yet. | |||
Saved meetings
Save meeting setups and reports in your browser so you can reopen, reuse, export, or delete them later.
| Meeting | Saved | People | Hourly total | Duration | Cost | Actions |
|---|
No saved meetings yet.
Meeting report
Summary
What-if scenarios
| Scenario | Duration | Total cost | Difference |
|---|
Free meeting cost calculator
No login
Saved reports
CSV & PDF export
Meeting Cost Calculator & Live Hourly Rate Timer
Rate Timer is a free online meeting cost calculator for teams, consultants, agencies, and freelancers. Use it as a live hourly rate calculator, cost per minute calculator, and hourly earnings timer to see exactly how much a meeting, consulting call, workshop, or focused work session costs in real time. You can also save finished sessions, reopen past reports, export CSV data, print a PDF summary, and switch between multiple currencies.
- Meeting cost calculator
- Live hourly rate timer
- Cost per minute calculator
- Meeting cost report
- Saved meetings
- CSV export
- PDF report
- Multi-currency calculator
What Rate Timer helps you do
- ✓See exactly how much a meeting costs right now.
- ✓Convert one or multiple hourly rates into cost per minute automatically.
- ✓Review person-by-person cost breakdowns and time-saving scenarios.
- ✓Save finished sessions and reopen meeting reports later.
- ✓Download CSV reports or print a clean PDF summary.
Why people use this tool
Start the timer, add one or more hourly rates, and instantly calculate meeting cost in real time. When you click Finish Meeting, Rate Timer asks whether you want to save the session, making it practical for recurring standups, workshops, client calls, internal reviews, and solo billable work.
Key features of this meeting cost calculator
Rate Timer is more than a simple hourly rate calculator. It combines live tracking, reporting, saved meeting history, exports, and presentation-friendly views in one lightweight browser tool.
Live timer and cost per minute
Track elapsed time, current cost, and cost per minute live so the total stays visible during the whole meeting.
Saved meetings
Store finished sessions in your browser with the meeting name, participant setup, report summary, and what-if scenarios.
Breakdown and insights
See who drives the most cost, how much each attendee contributes, and how much shorter meetings would save.
CSV and PDF export
Download a structured CSV report or print and save a PDF version for sharing, follow-ups, or documentation.
Full-screen display
Open a clean full-screen timer and cost display for shared screens, workshops, remote meetings, and time-boxed sessions.
How this meeting cost calculator works
The job of a meeting cost calculator is to convert one or more hourly rates into a running total. Rate Timer does that instantly in your browser so you can calculate meeting cost in real time without building a spreadsheet.
1. Enter every person or roleAdd each consultant, freelancer, employee, stakeholder, or team member included in the meeting.
2. Add the hourly rate for each personThe calculator sums every hourly rate into one total hourly meeting cost and one cost-per-minute number.
3. Start the live timerOnce the timer starts, Rate Timer updates the running cost every second and keeps the current total visible.
4. Review breakdowns and what-if scenariosAs the meeting runs, the report section shows person-by-person cost, top contributors, and savings from shorter meetings.
5. Finish, save, export, or resetWhen the meeting ends, choose whether to save the session, then reopen it later, download a CSV, print a PDF, or start fresh.
Best uses for this live hourly rate calculator
Use it as a consulting cost calculator for client calls, a live freelance earnings timer for solo work, a workshop timer for multi-person sessions, or a team meeting cost tracker for internal operations, project planning, and budget conversations.
Meeting cost calculator formula explained
If you want to understand the math behind the tool, the formula is simple. This section also answers the common search query: cost per minute from hourly rate.
Add every hourly rate in the meeting.
Total hourly meeting cost = Person 1 hourly rate + Person 2 hourly rate + Person 3 hourly rate ...
Divide the total hourly rate by 60.
Cost per minute = Total hourly meeting cost ÷ 60
Multiply the cost per minute by the number of elapsed minutes.
Live meeting cost = Cost per minute × elapsed minutes
With one hourly rate, the same logic becomes a real-time earnings calculator.
Live earnings = Your hourly rate ÷ 60 × elapsed minutes
Meeting cost calculator examples
Use these simple examples to see how the calculator handles consultant calls, internal team meetings, and freelance work when you need a fast real-time cost estimate and a reusable meeting report.
One consultant charges $200/hour and a client-side project manager costs $90/hour internally. The total hourly meeting cost is $290. The cost per minute is $4.83. A 45-minute meeting costs $217.50, and the report can be saved for the next project review.
Four team members with hourly costs of $80, $65, $70, and $55 create a total hourly rate of $270. The cost per minute is $4.50. A 30-minute internal meeting costs $135, and cutting 10 minutes would save $45.
A freelancer bills $120/hour. The calculator shows $2.00 per minute. After 25 minutes of focused work, the current earnings are $50.00, and the finished session can be exported as CSV or saved as PDF.
Who uses this meeting cost calculator
This tool is designed for people who need a fast, accurate way to translate hourly rates into real-time cost, cost per minute, live earnings, or reusable meeting reports.
Consultants and agencies
Use it as a consulting cost calculator to show what strategy calls, workshops, discovery sessions, and review meetings cost in real time.
Freelancers and contractors
Use it as a freelance hourly rate calculator and hourly earnings timer to track billable work, document time, and export client-facing summaries.
Teams, PMs, and operations leaders
Use it as a team meeting cost tracker to quantify internal meeting cost, compare time-saving scenarios, and improve time budgeting.
Frequently asked questions about this meeting cost calculator
Helpful answers for the most common questions about live hourly rate timers, cost per minute calculators, saved meetings, and downloadable reports.
How much does this meeting cost calculator show in real time?
This tool updates the running meeting cost every second using the total hourly rate you enter. It acts as a real-time meeting cost calculator, not just a static estimate.
Can I calculate meeting cost in real time for multiple hourly rates?
Yes. Add as many people as you need. The calculator combines all hourly rates and tracks the total cost as time passes.
Can I save meeting sessions and reports?
Yes. After you finish a meeting, you can save the session with its name, participant setup, report summary, and scenario table so you can reopen it later.
What happens when I click Finish Meeting?
Rate Timer opens a confirmation popup that asks whether you want to save the session before ending it. You can save the session, finish without saving, or continue the meeting.
Can I download a CSV report or print a PDF summary?
Yes. Each finished report can be downloaded as CSV or opened in a printable view so you can save it as a PDF.
Which currencies does Rate Timer support?
The calculator currently supports USD, EUR, GBP, and CHF. One selected currency applies to the whole meeting so the report stays consistent.
Are saved meetings private?
Saved meetings are stored locally in your browser on your device. They are meant for convenience and are not required to use the calculator.
Can this tool work as a live earnings calculator?
Yes. If you enter one hourly rate, it becomes a live earnings calculator or hourly earnings timer for a single person.
Is this a free online meeting cost calculator?
Yes. The calculator runs in your browser, requires no login, and is free to use.
About Rate Timer and how to contact us
Need more information about the company behind this meeting cost calculator, want to understand how saved sessions work, or need legal and privacy information? Use the direct links below.
- Read the About page for a full overview of Rate Timer features, use cases, saved sessions, and reporting tools.
- Visit the Contact page for business, support, and partnership contact information.
- Open the Legal Notice page for provider details.
- Open the Privacy Policy page for information about local storage, browser-saved meetings, and Google services.